10 Business Systems You Can Create Today

May 30

Ladies, let's talk systems! If you're a woman in the world of entrepreneurship, then you know the importance of staying organized and efficient. Enter - business systems. These are your secret weapons to simplifying workflows, saving precious time, and keeping your sanity intact (which let’s face it, we need all the help we can get, right? Just me?). From managing customer relationships to handling your social media presence, implementing these systems will put you in the driver's seat of your business, letting you steer it to success with ease and flair. So, if you're ready to elevate your business game and channel your inner #baddieinbusiness, keep reading! We’re diving into 10 essential business systems to revolutionize your daily operations!

Business System 1 - Customer Relationship Management (CRM) System

Imagine having a personal assistant who remembers every detail about every customer you've ever interacted with. Sounds dreamy, right? That's essentially what a CRM system does! It helps you keep track of customer information, manage leads, follow up on inquiries, and so much more. It's like having a superpower that lets you remember all the important details that make your customers feel special and seen. Plus, it drives sales growth by helping you retain customers and foster strong relationships.

Setting it up is a breeze! Most CRM systems are user-friendly and offer tutorials to guide you through the process. Wave goodbye to forgotten follow-ups and hello to your new best friend in business!

Here’s your step-by-step guide on building a CRM system that works best for you:

Choose Your CRM System: The first step is to choose a CRM system that fits your business needs. Some popular choices include Salesforce, Honeybook, and Zoho. Consider factors such as the size of your business, the features you need, and your budget.
Customize Your CRM: Most CRM systems are highly customizable. Take advantage of this by setting up fields, workflows, and reports that fit your business processes.
Import Data: If you already have customer data stored elsewhere, import it into your CRM. This can usually be done through a CSV file.
Train Your Team: Make sure everyone who will use the CRM is properly trained on how to use it. This will increase adoption rates and ensure you get the most out of the system.
Keep It Up-to-Date: The value of a CRM system is only as good as the data it contains. Be diligent about updating customer information and logging all interactions.
Integrate With Other Tools: Many CRM systems can integrate with other tools such as email marketing software, social media platforms, and accounting software. This can help streamline your workflows and provide a more complete view of your customers.
Review and Analyze: Use the reporting features of your CRM to analyze customer behavior and sales trends. This can provide valuable insights that can inform your business strategy.

Business System 2 - Project Management System

This is your secret weapon for slaying your business goals! This system is all about helping you bring your projects from idea to completion efficiently and effectively. It's like having a master plan for every project that helps you keep track of tasks, deadlines, and resources. And the best part? It makes collaboration a breeze, letting you and your team (or even just you and your future self) stay on the same page.

You're going to love this part because it's so easy! Platforms like Notion or ClickUp are great places to start. They're designed to be intuitive and user-friendly, meaning you'll be up and running in no time.

Here are some tips to get the most out of your project management system:

Start by creating a new project in your chosen platform. Give it a name that makes you feel like the baddie business you are!
Break your project down into tasks and subtasks. This will help you manage your workload and keep track of what needs to be done.
Assign due dates to your tasks. This will ensure you stay on schedule and meet your deadlines.
Use the collaboration features to communicate with your team. You can leave comments, assign tasks, and even share files.
And finally, review your project regularly to make sure everything is on track. This will help you spot any potential issues early and adjust your plan as needed.

Are you ready to start crushing your business goals with the help of a project management system?

Business System 3 - Accounting and Billing System

Let's chat about everyone’s favorite topic, money! As a baddie in business, you need to know where every penny is going, and more importantly, where it's coming from. That's where this system steps in. It's like your personal finance guru, helping you manage all your invoices, track expenses, handle taxes, and keep an eye on your cash flow.

Here's what you'll be tracking:

Invoices: Keep track of every invoice you send out. This way, you'll always know who owes you money and when it's due. Plus, it makes tax time a breeze!
Expenses: From office supplies to business lunches, this system helps you track what you're spending money on. This can help you identify where you can cut costs and increase your profits.
Taxes: Let's face it, taxes can be confusing. But this system makes it easy to track your tax liabilities and payments. You'll always know where you stand with the taxman!
Cash flow: This is the lifeblood of your business. Keep an eye on your cash flow to ensure you always have the funds to cover your costs and invest in growth.

Getting started with an accounting and billing system is as easy as pie. Platforms like QuickBooks or FreshBooks are designed with entrepreneurs in mind. They're user-friendly, intuitive, and offer tons of helpful resources to get you started. Say goodbye to financial chaos and hello to organized, streamlined finances!

Business System 4 - Inventory Management System

If you're in the business of selling physical goodies, this system is your new BFF! Think of it as a personal assistant who never takes a coffee break, always keeping a sharp eye on your stock levels, tracking your sales, juggling your orders, and ensuring your deliveries are on point. It's your secret weapon against the dreaded 'out of stock' scenario and the 'why did we order so much of this?' moments. Your customers will be doing the happy dance because their favorite products are always available.

Here's your step-by-step guide in building a must-have list for your inventory management system:

Stock levels: This is like the pulse of your business. Keeping an eye on your stock levels ensures your best-sellers are always ready for action and slow movers don't turn into shelf warmers.
Sales: Tracking sales is like reading a thrilling novel - you never know what plot twist awaits on the next page. It helps you spot trends and identify the stars and the underperformers in your product line-up.
Orders: Imagine having all your orders in one neat place. Talk about ultimate organization nirvana! Every customer gets their order on time, and you get to be the hero. Win-win!
Deliveries: Who doesn't love a perfectly timed delivery? Overseeing your deliveries ensures that your products reach your customers promptly and in perfect condition. It's like delivering little parcels of joy right to their doorstep!

Now, about the tools - some platforms like Zoho Inventory or TradeGecko have taken the 'boring' out of inventory management. They offer cool features like barcode scanning, real-time inventory tracking, and seamless integrations with e-commerce platforms. They're like your personal inventory ninjas, helping you stay on top of your game without breaking a sweat.

With an inventory management system, you're all set to rule your retail empire!

Business System 5 - Human Resources Management System

As a superwoman entrepreneur, you're not just leading a business, you're leading a team. That's where a Human Resources Management System (HRMS) swoops in. Think of it as your friendly office manager, HR guru, and payroll whizz all rolled into one.

This system is all about fostering a positive work culture, attracting top talent, and keeping your team happy and motivated. It helps you handle everything from recruitment and onboarding to payroll and performance reviews. And let's not forget the all-important benefits administration - because a well-cared-for team is a high-performing team!

Now, you might be thinking, "Sounds amazing, but how do I get started?" Don’t worry, I got you because setting up an HRMS is simpler than you think. There are plenty of user-friendly platforms out there like BambooHR or Zoho People that are designed to make HR tasks a breeze.

Here’s your step-by-step guide to setting up your HRMS:

Start by choosing an HRMS platform that suits your needs. Look for features that align with your business size and sector.
Customize it to your heart's content. Set up categories for different job roles, departments, and employee levels.
Import your employee data. Most systems allow you to do this in bulk, so you won't have to input details one by one.
Set up your payroll, benefits, and performance review schedules. This step is crucial, so take your time with it.

If you don’t want to add another system into your arsenal or you have a rather small team, you can build out an HRMS in places you might already be using, like Notion. Building out templates in a system you are already in keeps you in one place instead of all over the place!

Business System 6 - Content Management Systems

Ladies, let's talk about your content, the heart and soul of your online presence! When we hear “content management” we automatically assume posts on social media but you have so much more content out there for your business! Whether it's your blog posts, product descriptions, or your 'About Us' page, your content tells your brand's story, and a CMS is your personal storyteller. Let’s take a deeper look into latter:

A CMS is like your very own digital library. It helps you create, manage, and modify content on your website without needing to be a tech wizard. It's all about giving you control over your website's look and feel, and making sure your content is fresh, engaging, and consistent.

And here's the best part: it's SEO-friendly! That's right, a CMS can help your content climb the Google rankings, making it easier for your dream customers to find you. In the world of digital marketing, that's pure gold!

Here’s how to make this system work for you:

Choose the right CMS for you: WordPress, Squarespace, Drupal, oh my! There are plenty of CMS platforms out there, so take your time to find the one that suits your needs best. Look for user-friendly interfaces, customizability, and of course, strong security features.
Plan your content: Like the baddie you are, you need a strategy. What kind of content do you want to share? How often will you post? Who is your target audience? Answering these questions will give you a roadmap to success.
Create and upload your content: This is where the magic happens! Write those engaging blog posts, create those eye-catching product descriptions, and then, with a few clicks, watch them go live!
Update regularly: Keep your content fresh and up-to-date. A CMS makes it easy to edit your web content whenever you need to. Remember, your website is like your online storefront, so make sure it reflects your current offerings and the latest news.

Are you ready to take control of your content and let your brand's voice be heard? With a CMS, you're all set to captivate your audience and keep them coming back for more!

Business System 7 - Email Marketing System

Have you ever thought about having your very own cheerleading squad, championing your business and spreading the word about your amazing products or services? Well, that's essentially what an Email Marketing System does! It's like having your exclusive megaphone reach straight into the inboxes of your customers and potential customers, keeping them engaged and invested in your business journey.

Email marketing is crucial for several reasons. It's a personal, direct line of communication with your audience, which helps build strong relationships. It's also your ticket to reminding customers about your offerings, announcing new products, or sending those oh-so-tempting deals and discounts that make your audience go "Shut up and take my money!"

Here’s your step-by-step guide on implementing the greatest cheer squad ever seen:

Choose your platform: There are many email marketing platforms out there, like MailChimp, ConvertKit, or SendinBlue. Look for one that suits your needs and budget.
Build your email list: This is your cheerleading squad, so treat them like VIPs. Offer something valuable in return for their email address – this could be an exclusive discount, a freebie, or access to a unique piece of content.
Segment your audience: Not all of your customers are the same, right? Some might be new, some might be loyal customers, and some might be window-shopping. Segment your email list to target these groups with personalized messages. It's like sending a love letter penned just for them!
Design your campaign: Now comes the fun part! Design your email campaign. Remember, your emails are a reflection of your brand, so make them look pretty and sound engaging.
Test and analyze: Send a test email (or a few) to make sure everything looks good. Once the campaign is live, use your system's analytics to track open rates, click-through rates, and conversions. With every email sent, you're getting to know your audience a little better.

Here's an example: Imagine you're launching a new product, a lipstick that's perfect for boss babes. With your email marketing system, you can send a teaser email to your list, creating anticipation. On launch day, send the big reveal email, and follow up with a last-chance email before the initial offer ends. It's like hosting a virtual launch party!

Remember, the power of email marketing lies in its ability to build and nurture relationships with your audience. Let's start treating those inboxes with the respect they deserve and start seeing those sales increase!

Business System 8 - Social Media Management System

Let's chat about your social media presence, your digital runway! In today's world, social media is the place where you get to strut your stuff and showcase your business and brand. It's where you connect, engage, and build relationships with your audience. And a social media management system? Well, that's your backstage crew making sure your runway show runs smoothly and successfully!

A social media management system helps you manage your posts across various platforms from one central location. It's like having a command center where you can schedule posts, engage with your audience, and track your performance. With this system on your side, you'll be able to stay consistent, save time, and most importantly, maintain a strong social media presence.

Here's your step-by-step guide to setting the stage:

Choose your platform: There are many social media management platforms out there like Hootsuite, Buffer, or Sprout Social. Choose one that suits your needs and budget.
Set up your accounts: Connect your social media accounts to your chosen platform. This usually involves logging into each account and giving permission for the platform to access it.
Plan your content: Get your creative juices flowing and plan out your content. Remember, your social media is your digital showcase, so make it shine!
Schedule your posts: This is where the magic happens! Schedule your posts for optimal times when your audience is most active. It's like hosting a party when all your guests are free to attend!
Engage with your audience: Don't just post and ghost. Make sure to engage with your audience by replying to comments and messages. It's all about building relationships, after all!
Analyze your performance: Use the analytics provided by your platform to see what's working and what's not. It's like getting a report card for your social media efforts.

Are you ready to strut your stuff on the digital runway with the help of a social media management system? Remember, it's not just about being seen, it's about connecting and engaging with your audience. Let's get out there and start making some social media magic!

Business System 9 - Customer Support System

Who runs the world? Customers! They're the lifeblood of your business, and a Customer Support System is your secret weapon for keeping them happy, loyal, and raving about your brand. It's like having a dedicated cheer squad that champions your customers, making sure their voices are heard and their needs are met.

A Customer Support System helps you manage and respond to customer inquiries and issues in a timely and efficient manner. It's your own superhero team, swooping in to save the day whenever a customer needs help. From troubleshooting issues to answering queries, this system ensures every customer interaction is a positive one.

And the best part? Happy customers are repeat customers - and they bring their friends!

Here's your step-by-step guide to creating a customer support system that rocks:

Choose your platform: There are many customer support platforms out there like Zendesk, Freshdesk, or Help Scout. Choose one that suits your needs and budget.
Set up your support channels: Decide how you want to support your customers. Will you offer email support? Phone support? Live chat? Maybe all three? The choice is yours!
Create your knowledge base: This is your customer's go-to resource for common queries. From 'how to' guides to FAQ's, your knowledge base is there to help your customers help themselves.
Train your team: Make sure your team knows how to use your chosen platform and understands the importance of excellent customer service. Remember, your team is the face of your brand, so they need to shine!
Monitor and improve: Use the analytics provided by your platform to monitor your performance. Are customers satisfied with the support they're receiving? Are there common issues that need addressing? Use this data to continuously improve your customer support.

Are you ready to conquer customer service and win the hearts of your customers? With a Customer Support System, your customers won't just feel supported - they'll feel like VIP’s!

Business System 10 - Data Analysis System

Ladies, let’s talk numbers! As a #businessbaddie, you know that behind every successful venture, there's a bunch of data crunching. That's where a Data Analysis System struts in. Think of it as your personal fortune teller, but instead of crystal balls, it uses your business data to predict trends, measure performance, and guide your business decisions. It's like having your very own magic mirror showing you not just where you stand, but also where you could be heading!

Why is this important for your business? Well, in this digital age, data is power. It tells you who your customers are, what they want, and how they interact with your brand. It reveals what's working in your business and what needs a bit of TLC. It helps you make informed decisions, set realistic goals, and craft effective strategies. In short, it's your roadmap to success!

Here's your step-by-step guide to becoming a data diva:

Choose your platform: There are plenty of data analysis tools out there like Google Analytics, Tableau, or Looker. Choose one that suits your needs and budget.
Set your metrics: Decide what you want to measure. Sales, website traffic, social media engagement? The world is your oyster!
Collect your data: Most platforms will do this for you automatically, but you might need to set up some tracking codes.
Analyze your data: This is where the magic happens! Dive into your data, look for trends, and draw insights.
Implement your findings: Use your insights to guide your business decisions. Remember, data is only as powerful as the actions it inspires!

Are you ready to channel your inner data diva and use the power of data to drive your business growth? With a Data Analysis System, you're all set to claim your crown as the queen of numbers!

Annndd there you have it, ladies - the top 10 business systems that can revolutionize your daily operations and help you channel that inner business baddie. Whether it's keeping an eagle eye on your inventory, creating captivating content, or turning data into actionable insights, these systems are your secret weapons to streamline your business, save time, and keep that sanity intact. What are you waiting for? It's time to harness the power of these systems and steer your business towards success with ease and flair. Remember, in the world of business, you're not just a player, you're the game changer!

Need help implementing any of these systems? Reach out with your questions here!

Kierstyn Fincher